Privacy Policy

This Privacy Policy explains how New Organising Collaborative (“we”, “our”, or “us”) collects, uses, and protects your personal data when you visit https://www.neworganisingconference.com/ (the “Website”) or interact with our services.

We are committed to protecting your privacy and handling your personal data in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

New Organising Collaborative is the organiser of this website and the data controller responsible for the personal data collected through it.

If you have any questions about this Privacy Policy or how we use your data, please contact us at:

Email: info[at]neworganisingconference.com

2. Information We Collect

We may collect and process the following types of information:

Personal Information You Provide

When you interact with our website, you may provide personal information such as:

  • Name

  • Pronouns

  • Email address

  • Organisation or affiliation

  • Job title

  • Phone number (if provided)

Information submitted through registration or enquiry forms

This information may be collected when you:

  • Register for the conference

  • Subscribe to updates or newsletters

  • Contact us via email or forms on the website

  • Participate in conference activities

Automatically Collected Information

When you visit the website, we may automatically collect certain technical information including:

  • IP address

  • Browser type and device information

  • Pages visited

  • Date and time of access

  • Referring website links

This information is typically collected through cookies or analytics tools to help us improve the website.

3. How We Use Your Information

We use your personal data to:

  • Manage conference registration and attendance

  • Communicate with you about the conference or related activities

  • Respond to enquiries or requests

  • Send event updates or newsletters (where you have consented)

  • Improve our website and user experience

  • Comply with legal or regulatory obligations

Personal data collected during event registration is generally used only for event management, communication, and administrative purposes.

4. Legal Basis for Processing

Under UK GDPR, we process your data on the following legal bases:

  • Consent – where you have agreed to receive communications or marketing

  • Contractual necessity – to process your conference registration or participation

  • Legitimate interests – to improve our services, website and event organisation

  • Legal obligation – where we must retain certain records for regulatory purposes

5. Sharing Your Information

We do not sell or rent your personal data.

However, we may share your information with trusted third parties where necessary to operate the conference or website, such as:

  • Event registration platforms

  • Payment processors

  • Email communication providers

  • Website hosting or analytics services

These providers only process your data on our behalf and must comply with applicable data protection laws.

We may also disclose information if required by law or legal process.

6. Data Retention

We will retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, including managing the conference and complying with legal obligations.

After this period, your data will be securely deleted or anonymised.

7. Cookies and Analytics

Our website may use cookies or analytics tools to understand how visitors use the site and to improve its functionality.

Cookies may collect anonymous usage information such as page views, traffic sources, and browsing behaviour.

You can manage or disable cookies through your browser settings.

8. Third-Party Links

Our website may contain links to external websites.

We are not responsible for the privacy practices or content of these third-party sites.

Please review their privacy policies before submitting personal information.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your personal data

  • Restrict or object to certain processing

  • Withdraw consent where processing is based on consent

  • Lodge a complaint with a supervisory authority

In the UK, the supervisory authority is the Information Commissioner's Office.

10. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or disclosure.

11. Changes to Privacy Policy

We may update this Privacy Policy from time to time.

Any updates will be posted on this page with the revised date.